Policies and Regulations

Selected University and Research Policies and Guidelines

Click here for Selected University and Research Policies and Guidelines.

Commonwealth of Virginia References

Code of Virginia

Federal Uniform Guidance Implementation at VCU

Uniform Guidance Implementation at Virginia Commonwealth University (VCU)

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”) became effective December 26, 2014 for all federal agencies and applies to federal award recipient organizations including institutions of higher education, non-profit organizations, state and local governments, Indian Tribes and hospitals.

VCU has prepared for this change to federal guidance over the course of 2014 through evaluation and discussion coordinated by the Offices of Sponsored Programs and Grants & Contracts Accounting with input from Committee on the Administration of Research (CAR) stakeholders. This webpage provides information and updates on the Uniform Guidance implementation both at the federal agency level as well as here at VCU.

VCU Training Presentations and Materials:

Uniform Guidance Training #1: Implementation at VCU (presented 12/3/14, 12/4/14, and 12/12/14)

VCU Quick Reference Documents and Letters:

VCU IDC Uniform Guidance Letter to Sponsor
VCU IDC Uniform Guidance Letter to Subrecipient

Uniform Guidance Implementation at VCU - QUICK REFERENCE #1 (v.12-12-14) [Topics include Indirect Costs, Direct costing of Administrative/Clerical salaries, Participant Support Costs, Equipment, Computing Devices, Performance Measurement and Reporting, Fixed Amount Awards, and Fixed Amount Subawards]

Available Resources and Communications:

Federal Register – Final Guidance -Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards - complete interim final guidance issued by the Office of Management and Budget (OMB) effective 12/26/14 (includes federal agency implementation plans)

The Council on Financial Assistance Reform (COFAR) - this site contains FAQs, webinars, and side-by-side crosswalk documents

Council on Government Relations – this site provides updates geared toward university member institutions

Ongoing Implementation Areas of Focus and Subcommittee Leaders:

  • Closeout – Mark Roberts, Director of Grants & Contracts Accounting
  • Procurement – Brenda Mowen, Director of Procurement Services
  • Subrecipient Determination, Risk Assessment and Monitoring – Annie Publow, Director of Sponsored Programs, Government/NonProfit Support
  • Compensation – Human Resources/Provost’s Office (To-be-named)
  • Scholarships and Student Aid – Human Resources/Graduate School Office (To-be-named)

Other Federal References


System for Award Management (SAM)
Travel Guidance: The Fly America Act Guidelines

Federal Grants Management

OMB-Applicable Grants Management Guidance
Catalog of Federal Domestic Assistance
Federal Register
National Institutes of Health: (NIH) Grants Policy Statement
NIH Salary Cap
NIH Sharing Policies and Related Guidance on NIH-Funded Research Resources
National Science Foundation: (NSF) Proposal and Award Policies and Procedures Guide
NSF Grant General Conditions
Department of Defense
Office of Naval Research: ONR
Department of Education: EDGAR--Index
National Aeronautics and Space Agency: NASA Grant and Cooperative Agreement Handbook
United States Department of Agriculture (USDA): Award Terms and Conditions

Federal Contracts Management

Federal Acquisition Regulations (FAR)