Pre Proposal

Activities that take place before, simultaneous to, or independently of a proposal being assembled fall into the “pre proposal” phase of the sponsored project lifecycle.

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Confidentiality Non-Disclosure, Materials Transfer, and Data Use Agreements

Confidentiality (CDA), Material Transfer (MTA), and Data Use (DUA) Agreements

CDAs are contracts that govern the disclosure of confidential or proprietary information between parties. Often, a CDA is used to enable parties to evaluate the potential of a proposed collaboration in advance of an MTA or DUA.

MTAs and DUAs are contracts that establish the terms and conditions governing the use of material or data received from (or sent to) an outside entity. The outside entity may be another university, a government agency or other non-profit entity, or a for-profit company. These agreements address important issues such as liability, intellectual property, publication rights, and regulatory compliance, among others.

These agreements are negotiated by the Office of Research & Innovation’s Gray Team on behalf of the university. As with a grant award, a CDA, MTA, or DUA is executed between institutions, not individuals. Investigators do not have the authority to sign these agreements on behalf of VCU.

For Assistance

Gray Team
Kristin L. Schmidt
Contracts Manager
Administration & Compliance
(804) 828-6488
mtadua@vcu.edu

Find Funding

Research Development

Limited Submission Applications

VCU Policies and Guidance

Helpful Links

Contact

  • Melissa Throckmorton
  • Coordinator of Research Development Services, Office of Research and Innovation
  • throckmortms@vcu.edu
  • (804) 827-1443

Other Activities

NSF Account Request

Individual PI account needed for access to NSF Fastlane and Research.gov systems.

Associated Document/Form E-form
Responsible VCU Unit(s) PI/Study Staff initiates e-form, OSP completes action in sponsor system.

NIH Account Request

Individual account needed for role-based access to NIH era Commons systems.

Associated Document/Form E-form
Responsible VCU Unit(s) PI/Study Staff initiates e-form, OSP completes action in sponsor system.

New Sponsor in RAMS-SPOT

Search for sponsor name in RAMS-SPOT using “%key word”. If sponsor name not listed, indicate “TBD.”

Related VCU Systems RAMS-SPOT [RAMS SPOT Get Started – Funding Proposal Smart Form provides additional guidance.]
Responsible VCU Unit(s) PI/Study Staff indicates ‘TBD” in Funding Proposal sponsor field, OSP completes request.

Letter of Intent (LOI)

Some sponsors request a letter of intent prior to receipt of a full proposal. If the submission requires OSP signature, process LOI as "Pre-proposal" in RAMS-SPOT. LOI may or may not lead to a full proposal.

VCU Policy or Compliance Notice
Related VCU Systems RAMS-SPOT [RAMS SPOT Get Started – Funding Proposal Smart Form provides additional guidance.]
Responsible VCU Unit(s) PI/Study Staff initiates funding proposal in RAMS-SPOT, OSP reviews and approves.

Who can be a Principal Investigator? (PI Eligibility)

All proposed principal investigators must meet the requirements of the VCU policy or be an approved exception, prior to proposal submission.

Associated Document/Form Principal Investigator (PI) Eligibility Exception Form
VCU Policy or Compliance Notice Principal Investigator Eligibility
Responsible VCU Unit(s) PI/Study Staff should initiate