Office of the Vice President forResearch and Innovation

Most grant and contract agreements require interim and/or final reports, such as equipment, patent, financial and/or technical. Many of these reports are required to be submitted on an annual basis; however, some sponsors may require more frequent reporting. Final reports are required at the close of the award, usually within 30 to 120 days of the expiration of the period of performance.

It is important that all reporting responsibilities be fulfilled, as failure to do so may jeopardize future funding to the entire university. The Division of Sponsored Programs can assist in assessing reporting requirements and by coordinating report submission.

Technical reporting

The PI is responsible for preparing and submitting all technical reports.

Patent / invention reporting

Patent and/or invention reporting generally requires coordination between the PI, the Division of Sponsored Programs and Innovation Gateway.

Financial reports

Grants and contracts accounting is responsible for preparation and submission of all financial reports.

Project closeout

Internal project closeout includes administrative closeout with the Division of Sponsored Programs and financial closeout with Grants and contracts accounting.

Record retention

At Virginia Commonwealth University, records management is governed both by the state records management program, Public Records Act in the Code of Virginia and by VCU’s Records Management Policy.

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To ensure your inquiry reaches the right team, please review the team assignments by school or college to determine whether to contact the blue, gold, or green team. This list applies only to these three teams.