Find the forms you need
Below, you’ll find different categories of forms related to research administration, compliance, funding agreements, and more. Click a category to open the forms you need.
Sponsored programs - Division of Research Administration
Visit the VCU Controller website for current rate information.
Pre-award - Clinical trial agreements / budgets
Pre-award - Proposal forms
- F&A exemption request form [Word]
- F&A exemption request form [PDF]
- Generic proposal face page
- Grant transfer to VCU
- Grant transfer from VCU
- NIH eRA commons account request
- Principal investigator (PI) eligibility exception
- VCUHS employee participation approval (Required for engagement in sponsored project activities)
Pre-award - Budget development
- Cost sharing authorization form
- Detailed budget worksheet, 1-5 year project
- Loaded budget worksheet, 1-5 year project
- Modular budget worksheet, 1-5 year project
- Percent of time and effort to person months conversion table
- RAMS-SPOT SF424 detailed subaward RR budget
Resources and references
Award process - Post-award acceptance, establishment and management
- ClinicalTrials.gov account create form
- Administrator new award set-up checklist
- Industry clinical trial budget template
- Grant transfer to VCU
- Grant transfer from VCU
- Principal investigator change certification form
- Link to Grants and Contracts Accounting forms
Industry and clinical trials
Subrecipient and other forms
- Subrecipient commitment form
- VCU IDC Uniform Guidance letter to subrecipient
- Disposition of research data form
- VCU international employee/visitor pre-screening form
- Sponsored project/research volunteer documentation form
- Visiting nonemployee scholar agreement
- TMP exception form
- Subrecipient interest disclosure form
- VCU request for OVPRI matching funds - equipment
Controlled substances
- Checklist – Applying for Virginia Board of Pharmacy and DEA registrations
- Personnel screening form - authorized user
- VCU controlled substances inspection information form for DEA
- Authorized users signature log – Schedule I controlled substances
- Authorized users signature log – Schedule II-V controlled substances
- Controlled substance inventory record
- Controlled substance dispensing record
- Controlled substance usage log and wastage record
- Controlled substance disposal log
To request a copy of a sample completed application or form, or a Word version of the form, please email controlsub@vcu.edu.
VCU TechTransfer and Ventures
ACUP – Division of Strategy and Regulatory Affairs
- Animal Care and Use Program (ACUP) forms
(VCU eID login required)
FDA Regulatory Affairs – Division of Strategy and Regulatory Affairs
VCU HRPP/IRB - Division of Strategy and Regulatory Affairs
- HRPP policies and guidelines
- HRP-502 - TEMPLATE CONSENT DOCUMENT (rev. 10/23/24)
- Child assent template (rev. 10/18)
- Exempt study information sheet template (rev. 11/21)
- Standalone HIPAA authorization template (rev. 1/11/24)
- HRP-330 - WORKSHEET - HIPAA authorization
- HRP-441 - CHECKLIST - HIPAA waiver of authorization
- HRP-506 - TEMPLATE CONSENT DOCUMENT - Emergency use or compassionate device use (rev. 2/1/24)
- HRP-507 - TEMPLATE CONSENT DOCUMENT - Short form (rev. 3/1/24)
- HRP-507 - TEMPLATE CONSENT DOCUMENT - Short form (Spanish) (rev. 3/1/24)
- HRP-507 - TEMPLATE CONSENT DOCUMENT - Short form (Chinese) (rev. 8/23)
- HRP-507 - TEMPLATE CONSENT DOCUMENT - Short form (Arabic) (rev. 8/23)
- HRP-507 - TEMPLATE CONSENT DOCUMENT - Short form (Vietnamese) (rev. 3/1/24)
Contact us
Office of the Vice President for Research and Innovation
BioTech One
Vice President for Research and Innovation
