Office of the Vice President forResearch and Innovation

Visit the VCU Controller website for current rate information.

Pre-award

Post-award

• Disposition of research data form
• VCU international employee/visitor pre-screening form
• Sponsored project/research volunteer documentation form
• Visiting nonemployee scholar agreement
• TMP exception form
• Subrecipient interest disclosure form
• VCU employee and facility use guidelines for clinical research
• VCU request for OVPRI matching funds - equipment

• Checklist – Applying for Virginia Board of Pharmacy and DEA registrations
• Personnel screening form - authorized user
• VCU controlled substances inspection information form for DEA
• Authorized users signature log – Schedule I controlled substances
• Authorized users signature log – Schedule II-V controlled substances
• Controlled substance inventory record
• Controlled substance dispensing record
• Controlled substance usage log and wastage record
• Controlled substance disposal log

To request a copy of a sample completed application or form, or a Word version of the form, please email controlsub@vcu.edu.

• Invention disclosure form
• Copyright disclosure form

VCU HRPP/IRB forms are revised periodically. When preparing a submission, please be sure to use the most current versions of the forms by referring to this website and linking to the forms below.

Protocol templates

These protocol templates are able to be used for the submission of new research studies.

• HRP-503 - TEMPLATE PROTOCOL (rev. 8/12/25) - submission of biomedical studies and clinical trials
• HRP-503a - TEMPLATE SBS PROTOCOL (rev. 8/12/25) - submissions not involving an investigational agent
• HRP-503b - TEMPLATE NHSR (v. 11/26/24) - submissions for 'not human subjects research' determinations (new toolkit document)
• HRP-508 - TEMPLATE Site supplement to sponsor protocol (rev. 10/23/24) - provides VCU-specific information about research procedures and participant enrollment where there is an accompanying sponsor protocol

If a sponsor's/multisite protocol is in place that describes all information captured in the HRP-503 protocol, the HRP-503 protocol is not required in addition to the sponsor's/multisite protocol. Upload the HRP-508 Site supplement to the sponsor protocol with the sponsor's/multisite protocol. (updated 5/14/25)

IRB reliance forms

• HRP-811 - FORM - Basic site information (rev. 8/7/25)
• HRP-812 - FORM - Site continuing review (rev. 8/7/25)
• HRP-813 - FORM - Site modification (rev. 8/7/25)
• HRP-814 - FORM - Site reportable new information (rev. 8/7/25)
• HRP-815 - FORM - Institutional profile (rev. 8/7/25)
• HRP-816 - FORM - External IRB study update (rev. 8/7/25)

HIPAA forms

Refer to the VCU Informatics webpage for all guidance related to use of protected health information (PHI) from databases housed under the VCU Health System.

• Standalone HIPAA authorization template (rev. 1/11/24)

VCU IRB's guidance for researchers

Refer to HRP-330 - WORKSHEET - HIPAA authorization and HRP-441 - CHECKLIST - HIPAA waiver of authorization for regulatory considerations.

General consent and assent templates

These templates comply with the 2018 Final Rule Requirements for informed consent documents.

• HRP-502 - TEMPLATE CONSENT DOCUMENT (rev. 10/23/24)
• Child assent template (rev. 10/18)
• Exempt study information sheet template (rev. 11/21)

Consent templates for specific types of studies

• HRP-506 - TEMPLATE CONSENT DOCUMENT - Emergency use or compassionate device use (rev. 2/1/24) - to be used in conjunction with HUD patient labeling
  

Consent short forms for non-English speaking subjects

Translated versions will be posted as they become available. Please reach out to hrpp@vcu.edu if you have an immediate need for a language.

• HRP-507 - TEMPLATE CONSENT DOCUMENT - Short form (rev. 3/1/24)
• HRP-507 - TEMPLATE CONSENT DOCUMENT - Short form (Spanish) (rev. 3/1/24)
• HRP-507 - TEMPLATE CONSENT DOCUMENT - Short form (Chinese) (rev. 8/23)
• HRP-507 - TEMPLATE CONSENT DOCUMENT - Short form (Arabic) (rev. 8/23)
• HRP-507 - TEMPLATE CONSENT DOCUMENT - Short form (Vietnamese) (rev. 3/1/24)

Supplemental submission forms

• Principal investigator eligibility form (rev. 10/6/23)
  For non-employees of VCU/VCUHS who have a VCU faculty status.
• Certificates of Confidentiality:
  • CoCs for NIH-funded research: Since 2017, NIH-funded research meeting specific criteria are automatically deemed to have a Certificate of Confidentiality.
  • CoCs for research not funded by NIH: The NIH continues to consider requests for Certificates of Confidentiality for specific projects that are not funded by NIH but are considered to be within the NIH mission. Reference: FDA CoC guidance (v. September 2020)
  1. 1. Log in to eRA Commons

     2. Carefully complete questions about the project and project CoC eligibility. Use the following information for questions 11-15:

        Virginia Commonwealth University
        800 East Leigh Street; Suite 3000
        Box 980568
        Richmond, Virginia 23298-0568
        United States of America
        
        Name of Institutional Official*: Lisa R. Ballance
        Email of Institutional Official*: lballanc@vcu.edu 
        Phone of Institutional Official*: (804) 827-2267